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Booth Terms & Conditions

Booth Terms & Conditions

(1) SCHEDULE OF OPERATIONS
A. Refer to the Exhibitor Manual for move-in times and show hours.
B. No exhibit shall exceed 3 feet in height for the first 7 feet of any Vendor Exhibit Booth except that when a canopy is used it may be supported at the corners by something no larger than the size of the exhibit tubular frames, and the canopy must be so erected as to allow an unobstructed view of neighboring booths.
C. Exhibitors agree to keep their exhibit open and fully manned with proper representatives during scheduled hours of public dates.
D. Early breakdown and/or move-out will result in a $500.00 fine to be paid before exhibitor may set-up exhibit in the next show.

(2) INSTALLATION AND REMOVAL OF EXHIBITS
A. No Exhibitor shall use any nails, tacks, brads, staples, screws, screw eyes, bolts, glue, paste, gummed tape or other fastening or anchoring devices of any kind of nature whatsoever in or on the floors, walls, columns, doors, windows, ceiling or any other part of building or grounds.
B. No Exhibitor shall fasten any wire, rope, string, or thread to any part of the building or grounds for displaying signs, advertising literature or merchandise without first securing permission in writing from the Show Management.
C. No Exhibitor shall install or cause to be installed any articles of merchandise which will obstruct the view of other exhibits.
D. All necessary electrical, gas, steam, water and drainage outlets required by the Exhibitor shall be installed only by the building mechanics of Facility Management at Exhibitor’s expense.

(3) INSURANCE AND LIABILITY
Each Exhibitor shall be liable for the safety of it’s exhibits and other property against robbery, fire, accident or any other hazard whatsoever, without limitation. No right or claim whatsoever shall be asserted against the Association or the owners and/or managers of the exhibit buildings and exhibit areas by any Exhibitor for the loss of or damage to any exhibits, articles of merchandise or other personal property owned, rented, or leased by the Exhibitor, arising from any cause whatsoever.
Supplier/Vendors are NOT allowed to demonstrate or allow a consumer to operate ANY motorized or rideable unit.
No Exhibitor shall allow any article or thing to be brought into, or any act to be done on the premises which will increase the premium on any policy or policies of insurance to be cancelled.
EXHIBITOR must provide the Florida RV Trade Association with a Certificate of Comprehensive General Liability of at least $1,000,000 including bodily injury, property damage and/or loss sustained in one occurrence plus Workers Compensation as provided by the statutory limits of $100,000 each accident. The ASSOCIATION is to be listed as certificate holder as well as an additional insured under general liability in relation to show participation. Certificate also needs to provide a waiver of subrogation and is primary and non-contributory. Certificates are required with final payment of show space rental.
Exhibitor will at all times protect, indemnify and save and keep harmless the ASSOCIATION against and from any and all loss, cost, claim and liability, penalty or damage or charges imposed for any violations of any law or ordinance, whether or not occasioned by neglect of Exhibitor or its employees, agents or servants; and from any and all loss, cost, claim, damage or expenses arising out of or related to any accident or any other occurrence in connection with Exhibitor’s participation and/or exhibit area in said show to whomsoever or whatsoever.
THE BURDEN OF LIABILITY FOR THEFT OR VANDALISM OF FURNISHINGS AND ARTICLES CONTAINED THEREIN WILL REST WITH THE EXHIBITORS.

(4) SUBLETTING OF SPACES / CHARACTER OF EXHIBITS
No exhibitor shall, without the consent of Show Management, assign, sublet or apportion the whole or any part of the space rented by it. Neither shall any Exhibitor, without the consent of Show Management, represent any other firm, corporation or individual, or advertise, distribute literature concerning, or offer for sale the product of any other firm, corporation or individual except as specified in its contract for space. Each Exhibitor agrees to use and occupy said space at the rental provided and for each display or exhibit of only the merchandise contracted for or for which said Exhibitor is the representing agent.

(5) UNOCCUPIED SPACE AND DEFAULT
Show Management reserves the right, should any Exhibitor fail to have its exhibit on the premises by 3:00 PM on designated move-in day (see Exhibitor Manual), to rent said exhibit space. This clause shall not be construed as affecting the obligation of the Exhibitor to pay the full amount of the rental provided in the contract for space in the event Show Management shall not so let the space, nor shall it affect the right of the Association to retain as liquidated damages the whole or any part of the rental received.
If default is made by Exhibitor in any of the covenants of this contract, or if any of the Rules and Regulations, which are expressly made a part hereof, this contract may, without notice, be terminated by the Association, and the Association may retain all monies received on account of rental as liquidated damages and the said Association may thereupon, with or without process of law, remove the said Exhibitor, its employees, agents or servants, and may remove all of the Exhibitor’s articles of merchandise and other personal property from the space contracted for and from the buildings and grounds of the exhibit area or may cause same to be held for incurred expenses or levies.

(6) SOLICITATION OF THE GROUNDS AND BUILDINGS
Distribution of Exhibitor literature and materials is limited to the confines of the Exhibitor Booth Space. The aisles and other spaces on the grounds, not leased to Exhibitors, shall be under the control of Show Management. All displays, interviews, conferences, lectures, and the transaction of business of any nature whatsoever shall be made inside the space contracted for.
Standing in aisles or in front of exhibit booths of other Exhibitors is strictly prohibited.

(7) COLLECTIONS
Should an exhibitor’s check or credit card payment be declined to insufficient funds, or any other reason, the exhibitor will be liable for all bank charges, collection fees and/or attorney’s fees incurred by FRVTA in pursuit of collection of the monies due.

(8) OBJECTIONABLE NOISES
No exhibitor shall be permitted to show any article of merchandise in operation if the same is productive of noise or is in any manner whatsoever objectionable to surrounding Exhibitors.

(9) INTERPRETATION AND AMENDMENTS
A. Show Management has the right to reassign exhibit space if necessary. Show Management shall have the right to change the location of the assigned space for an Exhibitor.
B. Show Management also has the right to set limits (minimums and maximums) to all show exhibits. By completing this contract, the Exhibitor agrees to abide by all rules and regulations of Show Management.
C. Show Management assumes no responsibility or liability for any services performed or materials delivered.
D. Show Management shall have full power to interpret and enforce all rules contained herein and the power to make amendments thereto, and to enact such further rules and regulations as it shal l consider necessary for the proper conduct of the show.
E. Show Management shall have the power to levy charges or any labor and/or special services required as a result of an Exhibitor’s failure or neglect to adhere to this contract. The charge of actual labor plus a penalty of not less than ten dollars ($10.00) nor more than one thousand dollars ($1000.00) shall be levied as Show Management sees fit.

(10) COMPLIANCE WITH LAWS
The Exhibitor will comply in all material respects with all applicable laws, ordinances, rules, regulations, and requirements (“Laws”) of governmental authorities (including, without limitation, environmental and OSHA laws and the rules and regulations thereunder), except where the necessity of compliance therewith is being contested by the Company in good faith by appropriate proceedings. Specifically, the Exhibitor agrees to comply with any and all health and safety orders, advisories and protocols from governmental authorities and the FRVTA related to the COVID-19 pandemic (“COVID Advisories”). Failure to comply with Laws and COVID advisories may result in the immediate cancellation of this contract, ejection from any FRVTA event and the forfeiture of any and all payments made pursuant to this contract or any other contract with the FRVTA.

(11) REGIONAL SHOW RULES
By signing this contract with Show Management, all exhibitors agree to abide by the terms in this agreement, Exhibitor’s Manual and The Florida RV Trade Association Uniform Show Policy and Rules.

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