Booth Vendor Rules
2023 FLORIDA RV SUPERSHOW
Booth Vendor/Supplier Exhibitor’s Information
Any and all exhibits that utilize food or food products during demonstrations MUST remove said food or food products each night from Exhibit Halls. All areas will be cleaned and sanitized daily with all by-products disposed of properly. Any exhibit which does not maintain a clean and sanitary exhibit area will be removed from the Florida RV SuperShow and will forfeit its right to exhibit in future shows. The use of chemical insecticides is strictly prohibited.
There will be up to ten (10) badges for the first booth purchased and five (5) more allowed per each additional booth. Additional badges will cost $5.00 per badge. All badges and parking permits must be received from the Registration Office located at the Orient Road entrance. All badges will be printed with the contracted company name only. There will be a maximum of four (4) badges printed and four (4) parking permits issued for Greeters, Rally Club members or volunteers.
The contracted exhibit space is for FLOOR RENTAL ONLY. All booths receive side rails and backdrop, no other furnishings or carpet is supplied. A standard ten (10) feet by ten (10) feet or ten (10) feet by eight (8) feet draped booth consists of an eight (8) foot back drop and two (2) thirty-six (36) inch high side rails.
Note: Booths in the B100/B600 series aisles are ten (10) feet in width and eight (8) feet in depth.
It is the sole responsibility of Exhibitor to order Electrical from the Facility. Power will be placed in the back section of the booth unless otherwise instructed by Exhibitor.
Services and/or supplies provided by contractors are at the sole expense of the exhibitor. Show Management reserves the right to restrict the use of displays or display materials which in Show Management’s judgment are controversial or do not conform to the General Rules & Regulations. For the comfort of representatives, Show Management strongly suggests that all Supplier Booths or displays be carpeted. An Exhibitor may choose to supply their own booth furnishings or order supplies from Expositions, Etc., (See FURNISHINGS/CARPET, LABOR/MISC).
HEIGHT LIMITS AND RESTRICTIONS
The maximum height of any booth back-wall in the supplier area (except the exceptional use area) is eight (8) feet, including the sign and may not extend more than three (3) feet from the back of the booth. Side rail dividers may not exceed a height of three (3) feet.
Unfinished or unsightly portions of a booth exposed to an aisle or another exhibitor’s display area must be appropriately draped or otherwise finished. Should an exhibitor fail to drape or finish the booth area described, Show Management will authorize the Show Decorator to do so at the exhibitor’s expense. All booths must face a numbered aisle. All booths must maintain their original shape with no alterations or removal of side rails with the exception of bulk display booths. Any changes to booths must be approved by Show Management. These purposed changes must be submitted in writing.
Each Exhibitor MUST provide Show Management with a Certificate of Liability Insurance covering their participation in the Florida RV SuperShow and naming the Florida RV Trade Association as Additional Insured. Each Exhibitor MUST carry their own insurance on their property and must be covered by extended public liability insurance. Neither the exhibit facility nor Show Management or any of its service contractors will be responsible for loss or damage of any merchandise while in transit to or from the buildings or while in the buildings. Exhibitors must carry their own insurance through their own sources and at their own expense. Please contact the State Office at (800) 330-7882 for insurance requirements. Also see SAMPLE INSURANCE CERTIFICATE for exact wording and more details.
LIMITATIONS AND LIABILITY
Exhibitor covenants and agrees to protect, indemnify and hold harmless the FRVTA, its service contractors and the Florida State Fair Authority from any and all liability, damage or expense arising out, or connected with any injury to any person while in the Exhibitor’s display area, or loss, theft, damage or injury to property resulting direct or indirectly from any act of omission of exhibitor or failure of exhibitor to comply with any of the terms and conditions of this manual, or the FRVTA Show Rules & Regulations.
SUPPLIER/VENDORS ARE NOT ALLOWED TO DEMONSTRATE OR ALLOW A CONSUMER TO OPERATE ANY MOTORIZED OR RIDEABLE UNIT.
EXAMPLE: CARTS, E-BIKES, SCOOTERS, TRIKES, ETC.
Installation of supplier booths exhibits will begin on Saturday, January 14, 2023, and will continue through Monday, January 16, 2023. The hours of move-in will be 8 AM – 6 PM.
Supplier Exhibitors must be in the process of setting their exhibits NO LATER THAN 3 PM, Monday, January 16, 2023. Any supplier exhibitor’s booth not set or in the process of being set by 3 PM will forfeit said booth(s) and Show Management shall have the right to resell on a first come, first serve basis. All request for late move-in must be in writing and approved by Show Management at least two (2) weeks prior to move-in.
Supplier exhibits may be dismantled beginning at 5 PM, Sunday, January 22, 2023.
Exhibitors who begin breaking down prior to 5 PM, Sunday, January 22, 2023, closing will be imposed a fine of not less than $500.00 and possible forfeiture of future exhibit rights. Payment of the fine does not entitle the exhibitor to dismantle the display prior to final show closing.
ALL SUPPLIER EXHIBITS MUST BE REMOVED FROM ALL BUILDINGS NO LATER THAN 12 MIDNIGHT, SUNDAY JANUARY 22, 2023.
A Service Permit is required to perform repair/service work at the RV SuperShow. Each vehicle utilized must display a Permit. This Permit will all access to the grounds including Super Rally area. Only Contractual Exhibitors may obtain a Service Permit.
SHIPPING AND RECEIVING
Exposition, Etc., is the Official Decorator and Drayage/Freight Company for the Florida RV SuperShow. For a listing of all show services see FURNISHINGS/CARPET, LABOR/MISC. section.
All supplier booth materials should be shipped to arrive at the Decorator no later than Thursday, January 6, 2023, so PLEASE PLAN YOUR SHIPMENT ACCORDINGLY. All shipments must be coordinated with Expositions, Etc., (727) 577-1168. The Florida State Fairgrounds will not accept shipments prior to January 6, 2023, and all shipments received will be delivered to Expositions, Etc., at the show site.
Show Management and the Florida State Fairgrounds WILL NOT accept any shipments regardless of size or amount nor will Show Management accept any responsibility for lost or stolen shipments/freight. Expositions, Etc., will inform you when your shipment arrives. There will be a charge for this service.
SIGNAGE FROM SHOW MANAGEMENT
For all Booth Vendors/Suppliers exhibit contracts received by January 2, 2023, one (1) standard booth identification sign seven (7) inches by forty-four (44) inches with firm name will be placed in booth area. This identification sign will be free of charge and will only carry the name of the contracted exhibitor.
All provisions of this section are considered a part of the Fla RV SuperShow Rules and Regulations.